Introduction

User & Administrator Modes

Roles

There are 5 types of roles a user can be assigned to in Welle:

Normal User:A staff in the organization
Key User:A staff designated to perform administrative duties in the department. e.g. raise access request on behalf of normal users
HR:A HR staff handling typical HR operations. e.g. add and edit users
Manager:A manager who performs access request approval and access review duties of staffs who report to her/him
Administrator:A staff designated to handle the administrative duties in IC Governor

The following role combinations are possible:

Combination Role(s)
  User Mode Administrator Mode
1 Normal User  
2 Key User  
3 HR  
4 Manager  
5 Normal User Administrator
6 Manager Administrator

Attention

Other role combination is not allowed.

User Mode

There are 6 pages available for users who are in User Mode:

  1. Home

  2. User Management

  3. Request Access

  4. Request Approval

  5. Request Tracking

  6. Access Review [1]

    • No create function
    • Show the campaigns that only require user’s decision
../_images/introduction-nav-0.png
Page / Role Normal User Key User HR Manager
Home Y Y Y Y
User Management N Y Y N
Request Access Y Y Y Y
Request Approval N N N Y
Request Tracking Y Y Y Y
Access Review [1] N N N Y

User Management

Page / Role Normal User Key User HR Manager
Users Y Y
  • Add User
N Y
  • Edit User
N Y
  • Request On Behalf
Y Y
Bulk Loading N Y

Request Tracking

Function / Role Normal User Key User HR Manager
Cancel Request Y [2] Y [2] Y [2] N
  • Own requests only [2]

Access Review [1]

Function / Role Normal User Key User HR Manager
Approve Task Y
Reject Task Y
Reassign Task Y

Administrator Mode

In Administrator Mode, there 8 pages available:

  1. Home (admin)

  2. User Management

  3. Request Tracking

  4. Manual Linking

  5. Access Review [3]

    • With create function
    • Show all campaigns
  6. Reports

  7. Settings

  8. Localization

../_images/introduction-nav-1.png
Page / Role Administrator
Home Y
User Management Y
Request Tracking Y
Manual Linking Y
Access Review [3] Y
Reports Y
Settings Y
Localization Y

User Management

Page / Role Administrator
Users Y
  • Add User
Y
  • Edit User
Y
  • Request On Behalf
N
Bulk Loading Y

Request Tracking

Function / Role Administrator
Cancel Request Y [4]
  • All requests [4]

Access Review [3]

Function / Role Administrator
Create Campaign Y
Start Campaign Y
Stop Campaign Y [5]
Delete Campaign Y [6]
Approve Task N
Reject Task N
Reassign Task Y
  • Only when campaign status is In-Progress [5]
  • Only when campaign status is Stopped or Completed [6]